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EXTERNAL PRIVACY NOTICE

Last Updated October, 1st 2019

We respect the privacy of every person who visits or registers with Toshiba Electronics Europe GmbH's website (the “Site”) and we are further committed to ensuring a safe online experience. We also respect the privacy of our suppliers and service providers and of every person who uses the products and services that we make available from the Site or who engages with us to use the products or services that Toshiba Electronics Europe GmbH (“TEE”) provides (be it through the Site or not) (our “Services”) or whose personal information we may process as a result of providing the Services to others or who applies to work at TEE.

To Russian citizens:

We respect the privacy and security of your personal data wherever we provide our services and products. Therefore, through technical and organizational measures, we have ensured that personal data of Russian citizens will not be stored, used and forwarded outside of the Russian territory. As a consequence, we are regrettably not able to offer all of the Website services (such as newsletters, for example) to Russian citizens.

1 PURPOSE OF THIS POLICY

  • This privacy notice (“Privacy Notice”) explains our approach to any personal information that we might collect from you or which we have obtained about you from a third party and the purposes for which we process your personal information. This Privacy Notice also sets out your rights in respect of our processing of your personal information. For more information click here.

    This Privacy Notice will inform you of the nature of the personal information about you that is processed by us and how you can request that we delete, update, transfer and/or provide you with access to it.
     

    This Privacy Notice is intended to assist you in making informed decisions when using the Site and our Services and/or to understand how your personal information may be processed by us as a result of providing the Services to others or when you apply to work at TEE. Please take a moment to read and understand it.
     

    Please also note that this Privacy Notice only applies to the use of your personal information obtained by us, it does not apply to your personal information collected during your communications with third parties.

2 WHO ARE WE AND WHAT DO WE DO?

The operation of the Website, including data processing for online marketing, web analysis, tracking and customer information purposes are jointly operated by Toshiba Electronics Europe GmbH, Hansaallee 181, 40549 Düsseldorf, Germany (hereinafter “TEE”) and Toshiba Electronic Devices & Storage Corporation, 1-1, Shibaura 1 Chrome Minato-Ku; 105-0023 Tokyo, Japan (hereinafter “TDSC).

Therefore TEE and TDSC are both data controller and responsible for your personal data processed via the site.
For further information on the written joint controllership agreement, please contact privacy@tee.toshiba.de.

3 HOW TO CONTACT US?

If you have any questions about this Privacy Notice or want to exercise your rights set out in this Privacy Notice, please contact our Data Protection Officer at:

Data Protection Officer
Mr. Johannes Schwiegk
c/o 180° Datenschutz GmbH
Hansaallee 321
40549 Düsseldorf
Germany

4 WHAT PERSONAL INFORMATION DO WE COLLECT AND HOW DO WE USE IT?

Our primary goal in collecting personal information from you may be to: (i) verify your identity; (ii) help us deliver our Services; (iii) improve, develop and market new Services; (iv) carry out requests made by you on the Site or in relation to our Services; (v) investigate or settle inquiries or disputes; (vi) comply with any applicable law, court order, other judicial process, or the requirements of a regulator; (vii) enforce our agreements with you; (viii) protect the rights, property or safety of us or third parties, including our other customers or subscribers and users of the Site or our Services; (ix) provide support for the provision of our Services; (x) recruitment purposes; (xi) to receive services and products from our customers, contractors, suppliers and service providers and (xii) use as otherwise required or permitted by law.

To undertake these goals we may process the following personal information:

  • If you are a visitor to the Site:

    • Name and job title.
    • Contact information including email address.
    • Demographic information such as postcode, preferences and interests.
    • Other information relevant to provision of Services.

  • If you are a customer or subscriber in receipt of our Services or prospective customer or subscriber:

    • Name and job title.
    • Contact information including email address.
    • Payment information.
    • Other information relevant to provision of Services.
    • Information that you provide to us as part of our providing the Services to you which depends on the nature of your agreement with TEE.
    • Relevant information as required by regulatory Know Your Client and or Anti Money Laundering regulations. This may possibly include evidence of source of funds, at the outset of and possibly from time to time throughout our relationship with clients, which we may request and/or obtain from third party sources. The sources for such verification may comprise documentation which we request from the prospective client or through the use of online sources or both.

Primarily TEE is engaged by corporate customers (i.e. other corporate entities) and as such those customers are not data subjects. However as part of such instructions personal information about other persons may be provided to us (e.g. personal information relating, without limitation, to any of our corporate clients’ or prospective clients’ workers or subscribers.)

  • If you are an individual whose personal information may be processed by us as a result of providing the Services to others (including individual clients and corporate clients) we will process a variety of different personal information depending on the Services provided in question.

    The following is a non-exhaustive list which is reflective of the varied nature of the personal information processed as part of our business.

    For instance, if we are providing technical support to a corporate customer for the benefit of a subscriber we may be provided with, and then process, personal information about that subscriber including but not limited to the subscriber’s name and contact details.

    We might also need to process personal information in relation to corporate customers’ workers who use a Toshiba product in the course of their work for our corporate customer.

  • If you are a customer, contractor, supplier or other service provider providing services or selling products to TEE:

    • Name and job title.
    • Contact information including email address.
    • Payment information.
    • Other information relevant to your provision of the services or goods to TEE.
    • Information that you provide to us as part of you providing the services or goods to us which depends on the nature of your agreement with TEE. 

  • If you are a potential recruit to a TEE office:

    • Name and job title.
    • Contact information including email address.
    • Curriculum vitae, your education, employment history and similar matters and similar information that you may provide to us.
    • Other information relevant to potential recruitment to TEE.

In particular, we may use your personal information for the following purposes:

  • Fulfilment of Services. For more information click here.

    We collect and maintain personal information that you voluntarily submit to us during your use of the Site and/or our Services to enable us to perform the Services.   

    Who do we share your personal information with for this purpose?
    We may share personal information with a variety of the following categories of third parties as necessary when providing the Services:

    • Other Toshiba group companies within or outside the EU
    • Other external service providers which may be based within or outside the EU
    • Other customers, suppliers, contractors and users of our Services

    Please note this list is non-exhaustive and there may be other examples where we need to share with other parties in order to provide the Services as effectively as we can.

    What is our legal basis?
    It is necessary for us to use your personal information to perform our obligations in accordance with any contract that we may have with you or it is in our legitimate interest or a third party’s legitimate interest to use personal information in such a way to ensure that we provide the Services in the best way that we can.

  • Receiving goods or services from TEE’s customers, contractors, suppliers and service providers. For more information click here.

    We collect and maintain personal information that you voluntarily submit to us when providing services or goods to us.

    Who do we share your personal information with for this purpose?
    We may share personal information with a variety of the following categories of third parties as necessary when providing the Services:
     

    • Other Toshiba group companies within or outside the EU
    • Other external service providers which may be based within or outside the EU

    What is our legal basis?
    It is necessary for us to use your personal information to perform our obligations in accordance with any contract that we may have with you or it is in our legitimate interest.

  • Customer services. For more information click here.

    Our Site uses various user interfaces to allow you to request information about our Services: these include electronic enquiry forms. Contact information may be requested in each case, together with details of other personal information that is relevant to your Service enquiry. This information is used in order to enable us to respond to your requests.

    Who do we share your personal information with for this purpose?
    We may share personal information with a variety of the following categories of third parties as necessary when providing the Services:
     

    • Other Toshiba group companies within or outside the EU
    • Other external service providers which may be based within or outside the EU
    • Other customers and users of our Services

    Please note this list is non-exhaustive and there may be other examples where we need to share with other parties in order to provide the Services as effectively as we can.

    What is our legal basis?
    It is in our legitimate interest or a third party’s legitimate interest to use your personal information in such a way to ensure that we provide the very best client service we can to you or others.

  • Your feedback about our Services. For more information click here.

    From time to we will contact you to invite you to provide feedback about our Services in the form of online or postal. We use this information to help us improve the quality of service provided by our staff. We also use your feedback to monitor the quality of our Services.

    Who do we share your personal information with for these purposes?

    We may use a third party service provider to assist us with client surveys and feedback requests. We may also share your personal data with other Toshiba group companies within and outside the EU.

    What is our legal basis?

    It is in our legitimate business interests to use the information you provide to us in your feedback for the purposes described above.

  • Business administration and legal compliance. For more information click here.

    We use your personal information for the following business administration and legal compliance purposes:

    • to comply with our legal obligations (including Know Your Client, Anti-Money Laundering or Anti-Bribery or similar obligations including but without limitation maintaining regulatory insurance);
    • to enforce our legal rights;
    • protect rights of third parties; and
    • in connection with a business transition such as a merger, acquisition by another company, or sale of all or a portion of our assets.

    Who do we share your personal information with for these purposes?
    We will share your personal information with professional advisers such as lawyers and accountants and/or governmental or regulatory authorities. We may also share your personal information with other Toshiba group companies within or outside the EU.

    What is our legal basis?
    Where we use your personal information in connection with a business transition, to enforce our legal rights, or to protect the rights of third parties it is in our or a third party’s legitimate interest to do so. For all other purposes described in this section, it is our legal obligation to use your personal information to comply with any legal obligations imposed upon us.

  • Recruitment. For more information click here.

    We use your personal information for the following recruitment purposes:

    To assess your suitability for any position for which you may apply at TEE whether such application has been received by us online, via email or by hard copy or in person application.

    Who do we share your personal information with for these purposes?
    We will not share your personal information as part of the recruitment process.

    What is our legal basis?
    Where we use your personal information in connection with recruitment it will be in connection with us taking steps at your request to enter a contract we may have with you or it is in our legitimate interest to use personal information in such a way to ensure that we can make the best recruitment decisions for TEE. We will not process any special data except where we are able to do so under applicable legislation or with your explicit consent.

  • Client insight and analysis. For more information click here.

    We analyse your contact details with other personal information that we observe about you from your interactions with our Site, our email communications to you and/or with our Services such as the Services you have viewed.

    Where you have given your consent (where lawfully required), we use cookies, log files and other technologies to collect personal information from the computer hardware and software you use to access the Site, or from your mobile. This includes the following:

    • an IP address to monitor Site traffic and volume;
    • a session ID to track usage statistics on our Site;
    • information regarding your personal or professional interests, demographics, buying habits, experiences with our products and contact preferences.

    Our web pages and e-mails contain “cookies” "web beacons" or “pixel tags.” (“Tags”). Tags allow us to track receipt of an e-mail to you, to count users that have visited a web page or opened an e-mail and collect other types of aggregate information. Once you click on an e-mail that contains a Tag, your contact information may subsequently be cross-referenced to the source e-mail and the relevant Tag.
     

    In some of our e-mail messages, we use a “click-through URL” linked to certain website administered by us or on our behalf.

    By using this information, we are able to measure the effectiveness of our content and how visitors use our Site and our Services. This allows us to learn what pages of our Site are most attractive to our visitors, which parts of our Site are the most interesting and what kind of offers our registered users like to see.

    We may also use this information for marketing purposes (see the marketing section below for further details).

    Who do we share your personal information with for these purposes?
    We share your personal information with a variety of third party service providers to assist us with client insight analytics. These providers include for example Google Analytics. Please see Section 6 of this Privacy Policy below.

    What is our legal basis?
    Where your personal information is completely anonymised, we do not require a legal basis to use it as the information will no longer constitute personal information that is regulated under data protection laws. However, our collection and use of such anonymised personal information may be subject to other laws where your consent is required. Please see Section 6 of this Privacy Policy below.


    Where your personal information is not in an anonymous form, it is in our legitimate interest to use your personal information in such a way to ensure that we provide the very best products and services to you and our other clients. Please also see Section 6 of this Privacy Policy below.

Marketing communications.
We may carry out the following marketing activities using your personal information:

  • Postal marketing. For more information click here

    We use information that we observe about you from your interactions with our Site, our email communications to you and/or with our Services (see the Client Insight and Analysis section above for more details of the information collected and how it is collected) and/or your address details, to send you marketing communications by post.

    Who do we share your personal information with for these purposes?
    We share your personal information with a variety of third party postal providers who assist us in delivering our postal marketing campaigns to you, including the post office.

    What is our legal basis?
    Where your personal information is completely anonymised, we do not require a legal basis to use it as the personal information will no longer constitute personal information that is regulated under data protection laws. However, our collection and use of such anonymised information may be subject to other laws where your consent is required.

    Where your personal information is not in an anonymous form, such as your postal address, it is usually in our legitimate interest to use your personal information for postal marketing. If and to the extent your consent is lawfully required, we will only send you marketing communications where you have consented to receive such marketing communications, or where we have a lawful right to do so.

  • Email marketing. For more information click here

    We use information that we observe about you from your interactions with our Site, our email communications to you and/or with our Services (see the Client Insight and Analysis section above for more details of the information collected and how it is collected) and/or your email address, to send you marketing communications by email, where you have consented to receive such marketing communications, or where we have another lawful basis to do so.

    Who do we share your personal information with for these purposes?
    We share your personal information with a variety of third party email marketing providers who assist us in delivering our email marketing campaigns to you.

    What is our legal basis?
    Where your personal information is completely anonymised, we do not require a legal basis to use it as the personal information will no longer constitute personal information that is regulated under data protection laws. However, our collection and use of such anonymised personal information may be subject to other laws where your consent is required.

    Where your personal information is not in an anonymous form, it is in our legitimate interest to use your personal information for marketing purposes.
     

    We will only send you marketing communications via email where you have consented to receive such marketing communications, or where we have a lawful right to do so.

  • Online personalised advertising. For more information click here

    We use information that we observe about you from your interactions with our Site, our email communications to you and/or with Services (see the Client Insight and Analysis section above for more details of the information collected and how it is collected) to provide you with personalised online advertising.

    Who do we share your personal information with for these purposes?
    We share your personal information with a variety of third party service providers who assist us with our online personalised advertising campaigns.

    What is our legal basis?
    Where your personal information is completely anonymised, we do not require a legal basis to use it as the personal information will no longer constitute personal information that is regulated under data protection laws. However, our collection and use of such anonymised personal information may be subject to other laws where your consent is required.

    Where your personal information is not in an anonymous form, it is in our legitimate interest to use your personal information for marketing purposes. We will only use your personal information where we have a lawful right to do so.

  • Specific information regarding the use of LinkedIn For more information click here

    1.    Scope and responsibility for the processing of personal data
    Our website (www.toshiba.semicon-storage.com) uses so-called plugins of the career network LinkedIn. Plugins are buttons redirecting visitors to further content on LinkedIn. The operator of the LinkedIn website is LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland („LinkedIn“).

     

    We are responsible, jointly with LinkedIn, for the processing of personal data arising from the use of the LinkedIn plugin on our website. In the following, we would like to inform you about processing operations we are responsible for. For more information on processing operations carried out by LinkedIn, please contact the operator of the LinkedIn website (please see contact details above), or use the contact form available under https://www.linkedin.com/help/linkedin/solve?lang=en or contact LinkedIn’s Data Protection Officer under https://www.linkedin.com/help/linkedin/ask/TSO-DPO
    A connection to LinkedIn’s servers is established every time a page of our website containing the LinkedIn plugin is called-up. Regardless of whether you select the LinkedIn plugin or not, the LinkedIn plugin on our site automatically records which of our pages you have visited, even if you do not have a LinkedIn account or are not logged in to your LinkedIn account. These information are transferred to LinkedIn. If you are calling up one of our pages containing the plugin while being logged in to your LinkedIn account, you make it possible for LinkedIn to associate your browsing behavior to your personal LinkedIn profile. For any transfer of personal data to the USA, LinkedIn submitted itself to the EU-US Privacy Shield https://www.privacyshield.gov/participant?id=a2zt0000000L0UZAA0&status=Active. You can find further information on how LinkedIn collects and processes personal data in LinkedIn’s Privacy Policy under https://www.linkedin.com/legal/privacy-policy.

     

    2. Legal basis for the processing of personal data
    The collection of personal data listed above in Section 1 “Scope and responsibilities for the processing of personal data” and the transmission of those personal data to LinkedIn is carried out in accordance with Art. 6 (1) (f) GDPR on the basis of our legitimate interests in promoting our products and in optimizing communication with visitors of our websites.
    You have the right to object to processing of your personal data that is based on Art. 6 (1) (f) GDPR. For details, please see Section 11 “How to access your information and your other rights?”

     

    3. Purpose of data processing
    We use the LinkedIn plugin to ensure an attractive presentation of our online-services and to enable effective information and communication with our websites’ visitors and/or LinkedIn users. This also serves to promote our company and our products further and to expand our network.

     

    4. Storage period
    The information collected from the LinkedIn plugin are temporarily stored for no longer than is necessary for the achievement of the abovementioned purposes.

     

    5. Configuration options and rights of data subjects
    You can find additional settings related to the use of personal data under https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.

    You can find more information on data subject rights in Section 11 “How to access your information and your other rights?”.

  • Specific Information regarding the use of Youtube. For more information click here

    1.    Scope and responsibility for the processing of personal data
    Our website (www.toshiba.semicon-storage.com) uses so-called plugins from YouTube. Plugins are buttons redirecting visitors to further content on YouTube.  The operator of the YouTube service in the European Economic Area and in Switzerland is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland („Google“).
    We are responsible, jointly with Google, for the processing of personal data arising from the use of the YouTube plugin on our website. In the following, we would like to inform you about processing operations we are responsible for.  For more information on processing operations carried out by Google, please contact  Google (please see contact details above), or use the contact form available under https://support.google.com/youtube/#topic=9257498 or contact YouTube’s Data Protection Officer under  https://policies.google.com/privacy.
    A connection to Google’s servers is established every time a page of our website containing the YouTube plugin is called-up. Regardless of whether you select the YouTube plugin or not, the YouTube plugin on our site automatically records which of our pages you have visited, even if you do not have a YouTube account or are not logged in to your YouTube account. These information are transferred to Google. If you are calling up one of our pages containing the plugin while being logged in to your YouTube account, you make it possible for Google to associate your browsing behavior to your personal YouTube profile.
    For any transfer of personal data to the USA, Google submitted itself to the EU-US Privacy Shield  https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active. You can find further information on how Google collects and processes personal data in Google’s Privacy Policy under  https://www.google.de/intl/de/policies/privacy.

     

    2.    Legal basis for the processing of personal data
    The collection of personal data listed above in Section 1 “Scope and responsibilities for the processing of personal data” and the transmission of those personal data to Google is carried out in accordance with Art. 6 (1) (f) GDPR on the basis of our legitimate interests in promoting our products and in optimizing communication with visitors of our websites.
    You have the right to object to processing of your personal data that is based on Art. 6 (1) (f) GDPR. For details, please see Section 11 “How to access your information and your other rights?”.   

     

    3.    Purpose of data processing
    We use the YouTube plugin to ensure an attractive presentation of our online-services and to enable effective information and communication with our websites’ visitors and/or YouTube users. This also serves to promote our company and our products further and to expand our network.

     

    4.    Storage period
    The information collected from the YouTube plugin are temporarily stored for no longer than is necessary for the achievement of the abovementioned purposes.

     

    5.    Configuration options and rights of data subjects
    You can find additional settings related to the use of personal data under https://support.google.com/youtube/topic/9257518?hl=de&ref_topic=9257107.
    You can find more information on data subject rights in Section 11 “How to access your information and your other rights?”.
     

     

Any other purposes for which we wish to use your personal information that are not listed above, or any other changes we propose to make to the existing purposes will be notified to you using your contact details.

5 HOW DO WE OBTAIN YOUR CONSENT?

Where our use of your personal information requires your consent, you can provide such consent:
 

  • at the time we collect your personal information following the instructions provided; or
  • by informing us by e-mail or post using the contact details set out in this Privacy Notice.

6 MARKETING AND WEB ANALYTICS TOOLS

Use of CookiePro/OneTrust

 

1. Scope of processing of personal data

Our site uses a special tool from the provider OneTrust LLC, 1200 Abernathy Road, Building 600, Atlanta, GA 30328, USA for the automatic identification and categorization of cookies (see above for cookies). For this purpose, the browser you are using must connect to OneTrust's servers. By doing so, OneTrust becomes aware that your anonymized IP address has been used to access our Web site. The tool itself also uses cookies. In cases where personal data is transferred to the U.S., OneTrust has submitted to the EU-US Privacy Shield, https://www.privacyshield.gov/participant?id=a2zt0000000GnPeAAK&status=Active=a2zt0000000GnPeAAK&status=Active.

For more information about the information CookiePro collects, how OneTrust uses that information, and to whom the service may share that information, please visit: https://www.cookiepro.com/privacy-notice/

2. Legal basis for the processing of personal data
The legal basis for the use of CookiePro is Art. 6 Para. 1 S. 1 lit. a) and f) DSGVO.

3. Purpose of data processing

We use CookiePro to generate consent forms and to implement a cookie banner on our website. We do this primarily to comply with our legal obligations.

4. Duration of storage

CookiePro or OneTrust stores the information for a period of one year. This serves to know the preferences of returning visitors and to take into account the settings made by users via the tool. We would like to point out that, apart from the data mentioned above, we have no concrete knowledge of the transmitted data or its use by OneTrust. OneTrust's current data protection regulations can be found at https://www.onetrust.com/privacy-notice/

5. Possibility of objection and removal

You can use the CookiePro tool to organize your consents. To do this, you can revoke your consent to the various cookies and marketing and analysis tools we use at any time. The processing of the data will then be discontinued from this point in time unless it is technically necessary for the operation and delivery of our website or is in our legitimate interest.

Google AdWords Remarketing

We use Google AdWords Remarketing to advertise TEE across the internet, in particular Google Display Network. AdWords remarketing will display ads to you based on what parts of the TEE Site you visited. To achieve this, the Site places a cookie in your web browser. This cookie does not in any way identify you or give access to your computer or mobile device.
 

The cookie is only used to indicate the following to other websites: “This person visited a particular page, so show them ads relating to that page.”
 

Google AdWords Remarketing allows us to tailor our marketing to better suit your needs and only display ads that are relevant to you.
 

If you do not wish to see ads from TEE, you can opt out in the following ways:
 

Disable "Ads Personalization" in Google’s Ads Settings.
Opt out of a third-party vendor’s use of cookies by visiting the Network Advertising Initiative's opt-out page.

Brightcove Audience

We are using Brightcove Audience, an online video hosting platform and online video player solution provided by Brightcove Inc., 290 Congress Street, Boston, Massachusetts, 02210, USA (“Brigthcove”). Brightcove uses cookies, webbeacons, log files and other tracking technologies to gather information on the number of viewers of our videos, on the video performance and on the audience (e.g. location of the viewers). The Brightcove cookies connect with Marketing Cookies (e.g. Marketo, Pardot, etc.) set on our Site and enables us to synchronize the data obtained by these cookies.


Brightcove may use the collected data to block viewers from a specific region, e.g. if we want to target videos to users from a specific country. Brightcove aggregates and anonymizes the collected data to perform analytics and generate statistics about the video performance and video audience and provides us with such aggregated data. We use these reports and statistics to evaluate the performance of our videos and to improve the contents and placement of our videos.


The data collected by Brightcove includes your IP address, device data (e.g. your device ID, device type, device manufacturer), system data (e.g. your browser, operating system, screen resolution, preferred language), your location and your clickpath (e.g. referring domain, destination domain, destination path and geolocation data). Your data will be tracked via multiple devices (such as your smartphone, computer or tablet). In addition, the following information may also be collected by Brightcove: viewer name, address, email address, title and industry. This information is, however, collected only if you use certain features that are intended to collect such information. We would like to stress that we only receive aggregated information, such as player loads, play rates, number of views, viewed minutes, percentage of viewed content, new viewers, unique viewers, attention span, top domains, geography, traffic sources and search terms. This information is not connected to individual viewers.

The data collected by Brightcove will be stored by Brightcove on servers in various countries, including countries located outside the European Union/ European Economic Area like the U.S.A. To ensure the protection of your data, Brightcove is certified under the EU-US Privacy Shield. You can download the certificate here:


 https://www.privacyshield.gov/participant?id=a2zt00000008RmxAAE&status=Active

We would like to point out that, as the provider of the Site, we do not have precise knowledge about the way how Brightcove uses the data collected. As far as we are informed the data obtained by Brightcove is used by Brightcove for the following purposes:


-    to provide and personalize services and support to Brightcove’s customers;
-    to provide Brightcove’s customers with analytical data and reports concerning the video viewing activities on their websites;
-    for Brightcove’s internal business purposes, such as data analysis, benchmarking, audits, developing new products, enhancing services, facilitating product, software and applications development, conducting research, analysis, studies or surveys and identifying usage trends;
-    to protect the security and integrity of Brightcove’s services, the video content and data and Brightcove’s business.

As far as we are informed Brightcove may share, disclose and transfer information, including personal information as follows:

-    with third parties where the viewer or we have requested to use a third-party service (including applications) in connection with Brightcove’s services;
-    with third parties for marketing, advertising, promotions, contests or other similar purposes. If required by applicable law, Brightcove will share such data for advertising and marketing purposes only in an aggregate, anonymous and de-identified manner.

We were informed that the data collected by Brigthcove is stored by Brigthcove for a period of one month. TEE will delete the received data as soon as it is no longer needed for our recording purposes.

The legal basis for the use of Brightcove Audience is your consent in accordance with Art. 6 para. 1 lit. a GDPR or it is in our legitimate interest (Art. 6 para. 1 lit f GDPR). We obtain your consent via the cookie banner on our Site. Regarding our legitimate interest your interest in the protection of your personal data is sufficiently taken into account as we only receive anonymized and aggregated data.

You can withdraw your consent at any time by deleting the cookies or by refusing the use of cookies by selecting the appropriate settings on your browser. In this case you may not be able to use all functions of our Site to their full extent.
Please find further information on data processing by Brightcove in Brightcove’s Privacy Policy:

 

https://www.brightcove.com/en/legal/services-privacy-policy

Adobe Analytics

We use Adobe Analytics to collect information about how people use this site. We do this to make sure it is meeting user’s needs and to understand how we could do things better. Adobe Analytics stores information about what pages you visit, how long you are on the site, how you got here and what you click on.
 

The following cookies are set by Adobe Analytics:

‐ s_cc

‐ s_fid

‐ s_vi

‐ s_sq
 

Cookies are stored on your computer for this analysis. The information collected in this way is stored on servers, which could also be located in the United States of America. If you prevent the storage of cookies, you may not be able to fully use this Website. You can prevent cookies from being stored using your browser settings or by turning off anonymous Adobe Analytics cookies: https://toshibass.d2.sc.omtrdc.net/optout.html?locale=en_US
 

This Website uses Adobe Analytics (Omniture) with the settings "Before Geo-Lookup: Replace visitor’s last IP octet with 0" and "Obfuscate IP-Removed", which serves to shorten your IP address by removing the last octet and replacing it with a generic IP address, which can no longer be specifically allocated. Therefore, direct allocation to a person is not possible.
 

Third-party provider information Adobe Systems Software Ireland Limited, Ireland, 4–6 Riverwalk, Citywest Business Campus, Dublin 24, Republic of Ireland; privacy@adobe.com; Privacy policy: http://www.adobe.com/privacy/policy.html

Pardot
I.    Web analysis by Pardot
1. Scope of processing of personal data
We use Pardot, a web analytics service from salesforce.com inc, The Landmark at One Market St. Suite 300, San Francisco, CA 94105, USA. Pardot sets cookies on the user's computer (for cookies see above). When you visit our website, Pardot records your click path and creates an individual user profile using a pseudonym. The information generated about your use of our website (including your IP address) is usually transferred to a server of salesforce.com inc. in the USA and stored there. For the cases in which personal data is transferred to the USA, salesforce.com inc. has submitted to the EU-US Privacy Shield, https://www.privacyshield.gov/participant?id=a2zt0000000KzLyAAK&status=Active=a2zt0000000KzLyAAK&status=Active.

 

The information is used on our behalf by salesforce.com inc. to evaluate your use of our website, to compile reports on website activity and to provide other services relating to the use of our website and the Internet. salesforce.com inc. may also transfer this information to third parties where required to do so by law, or where such third parties process the information on behalf of salesforce.com inc. You can find further information on Pardot's handling of personal data from the European Union at https://www.pardot.com/legal/ and https://www.salesforce.com/company/privacy/

 

2. Legal basis for the processing of personal data
The legal basis for the use of Pardot is Art. 6 Para. 1 S. 1 lit. f GDPR.

 

3. Purpose of data processing
The processing of users' personal data enables us to analyse the surfing behaviour of our users. By evaluating the data obtained, we are able to compile information on the use of the individual components of our website. This helps us to constantly improve our website and its user-friendliness. Pardot also serves us to automate marketing and to generate and maintain leads. In these purposes, our legitimate interest lies in the processing of data in accordance with Art. 6 Para. 1 lit. f GDPR.

 

4. Duration of storage
The data is deleted as soon as it is no longer needed for our recording purposes. They will be stored for at least 180 days.

 

5. Possibility of opposition and removal
The cookies used regarding Pardot are a "Visitor Cookie", an "Opt-In Cookie" and a "Pardot App Session Cookie". The "Visitor Cookie" generates an identification number which is used to recognize the browser of the website visitor. The identification number is a generated numerical code that has no meaning outside of Pardot. The "Opt-In Cookie" ensures that no "Visitor Cookie" is set by visitors who have selected the "Do Not Track" setting in their browser. The "Pardot App Session Cookie" is only set when a customer logs into the Pardot App as a user. All cookies only receive a generated number code.


You can prevent cookies from being stored on your computer by making the appropriate settings in the browser software. In this case you may not be able to use all functions of our website to their full extent. You can also deactivate the creation of pseudonymised user profiles at any time by configuring your Internet browser so that cookies from the domain "pardot.com" are not accepted. However, this can lead to certain restrictions in the functions and user-friendliness of our offer.


You can refuse the use of Pardot by clicking on the following link. An opt-out cookie will be installed on the computer, which prevents the future collection of your data when visiting this Site: https://mk01.toshiba.semicon-storage.com/Optout_eu.html

 

Google Analytics
This Site uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the Site to analyze how users use the Site. The information generated by the cookie about your use of the Site (including your IP address) will be transmitted to and stored by Google on servers in the United States of America. In case of activation of the IP anonymization, Google will truncate/anonymize the last octet of the IP address for Member States of the European Union as well as for other parties to the Agreement on the European Economic Area. Only in exceptional cases, the full IP address is sent to and shortened by Google servers in the USA. On behalf of the Site provider, Google will use this information for the purpose of evaluating your use of the Site, compiling reports on Site activity for website operators and providing other services relating to Site activity and internet usage to the website provider. Google will not associate your IP address with any other data held by Google. The legal basis for the use of Google Analytics is your consent in accordance with Art. 6 para. 1 lit. a GDPR. The recipient of the collected data is Google. Personal data will be transferred to the USA under the EU-US Privacy Shield on the basis of the European Commission's adequacy decision. You can download the certificate https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI
 

The data sent by us and linked to cookies, user-identifiers (e.g. User-IDs) or advertising-identifiers are automatically deleted after 14 months. Data whose retention period has been reached is automatically deleted once a month.
 

You can revoke your consent at any time with effect for the future by blocking the storage of cookies by setting your browser software accordingly; however, we would like to point out that in this case you may not be able to use all functionalities of this website to their full extent.
 

You may refuse the use of cookies by selecting the appropriate settings on your browser. However, please note that if you do this, you may not be able to use the full functionality of this Site. Furthermore you can prevent Google’s collection and use of data (cookies and IP address) by downloading and installing the browser plug-in available under https://tools.google.com/dlpage/gaoptout?hl=en-GB. An opt-out cookie will be set on the computer, which prevents the future collection of your data when visiting this site.
 

Further information concerning the terms and conditions of use and data privacy can be found at http://www.google.com/analytics/terms/gb.html or at https://www.google.de/intl/en_uk/policies/.

Please note that on this Site, Google Analytics code is supplemented by “anonymizeIp” to ensure an anonymized collection of IP addresses (so called IP-masking).

7 THIRD PARTY CONTRACTORS AND OTHER CONTROLLERS

As mentioned above, we may appoint sub-contractor data processors as required to deliver the Services, such as, without limitation, service providers to assist TEE with for example warranty inquiries and who will process personal information on our behalf and at our direction.  We conduct an appropriate level of due diligence and put in place necessary contractual documentation in relation to any sub-contractor to ensure that they process personal information appropriately and according to our legal and regulatory obligations.

Further, we may appoint external data controllers in common where necessary to deliver the Services (for example, but without limitation other Toshiba entities). When doing so we will comply with our legal and regulatory obligations in relation to the personal information including but without limitation where necessary putting appropriate safeguards in place to ensure any personal information is processed according to our legal and regulatory obligations.

8 EXTRA-EEA TRANSFERS

If you are based within the EEA, please note that where necessary to deliver the Services we will transfer personal information to countries outside the EEA (including to Toshiba’s Japanese entities) and other Toshiba entities via the applicable Data Sharing Agreements which utilise model contracts as the extra-EEA transfer mechanism). When doing so we will comply with our legal and regulatory obligations in relation to the personal information including but without limitation having a lawful basis for transferring personal information and putting appropriate safeguards in place to ensure an adequate level of protection for the personal information. You can request a copy of the model clauses which we entered into by contacting us.

9 HOW LONG DO WE KEEP YOUR PERSONAL INFORMATION FOR?

We will retain relevant personal information for as long as it is necessary in order to fulfil the relevant purposes described in this Privacy Notice and to comply with other legal obligations (for example in the areas of finance and accounting). We may then destroy such files without further notice or liability.

10 CONFIDENTIALITY AND SECURITY OF YOUR PERSONAL INFORMATION

  • We are committed to keeping the personal information provided to us secure and we will take reasonable precautions to protect personal information from loss, misuse or alteration. For more information click here.

    We have implemented information security policies, rules and technical measures to protect the personal information that we have under our control from:

    • unauthorised access;
    • improper use or disclosure;
    • unauthorised modification; and
    • unlawful destruction or accidental loss.

    All of our members, employees, workers and data processors (i.e. those who process your personal information on our behalf, for the purposes listed above), who have access to, and are associated with the processing of personal information, are obliged to respect the confidentiality of the personal information of all visitors to the Site and all users of our Services.

11 HOW TO ACCESS YOUR INFORMATION AND YOUR OTHER RIGHTS?

You have the following rights in relation to the personal information we hold about you:
  • Your right of access. For more information click here.

    If you ask us, we’ll confirm whether we’re processing your personal information and, if necessary, provide you with a copy of that personal information (along with certain other details). If you require additional copies, we may need to charge a reasonable fee.

  • Your right to rectification. For more information click here

    If the personal information we hold about you is inaccurate or incomplete, you’re entitled to have it rectified. If you are entitled to rectification and if we’ve shared your personal information with others, we’ll let them know about the rectification where possible. If you ask us, where possible and lawful to do so, we’ll also tell you who we’ve shared your personal information with so that you can contact them directly.

  • Your right to erasure. For more information click here.

    You can ask us to delete or remove your personal information in some circumstances such as where we no longer need it or if you withdraw your consent (where applicable). If you are entitled to erasure and if we’ve shared your personal information with others, we’ll let them know about the erasure where possible (the right to be forgotten). If you ask us, where it is possible and lawful for us to do so, we’ll also tell you who we’ve shared your personal information with so that you can contact them directly.

  • Your right to restrict processing. For more information click here .

    You can ask us to ‘block’ or suppress the processing of your personal information in certain circumstances such as where you contest the accuracy of that personal information or you object to us processing. If you are entitled to restriction and if we’ve shared your personal information with others, we’ll let them know about the restriction where it is possible for us to do so. If you ask us, where it is possible and lawful for us to do so, we’ll also tell you who we’ve shared your personal information with so that you can contact them directly.

  • Your right to data portability. For more information click here.

    With effect from 25 May 2018, you have the right, in certain circumstances, to obtain personal information you’ve provided us with (in a structured, commonly used and machine readable format) and to reuse it elsewhere or to ask us to transfer this to a third party of your choice.

  • Your right to object. For more information click here.

    You can ask us to stop processing your personal information, and we will do so, if we are:

    • relying on our own or someone else’s legitimate interests to process your personal information, except if we can demonstrate compelling legal grounds for the processing; or
    • processing your personal information for direct marketing. Please refer to section four above which outlines our marketing activities.

  • Your rights in relation to automated decision-making and profiling. For more information click here.

    You have the right not to be subject to a decision when it’s based on automatic processing, including profiling, if it produces a legal effect or similarly significantly affects you, unless such profiling is necessary for entering into, or the performance of, a contract between you and us.

  • Your right to withdraw consent. For more information click here.

    If we rely on your consent (or explicit consent) as our legal basis for processing your personal information, you have the right to withdraw that consent at any time.

  • Your right to lodge a complaint with the supervisory authority. For more information click here.

    If you have a concern about any aspect of our privacy practices, including the way we’ve handled your personal information, you can report it to the North Rhine-Westphalia Commissioner for Data Protection and Freedom of Information (LDI NRW). You can find details about how to do this on the LDI NRW website at https://www.ldi.nrw.de/index.php.

12 COLLECTION OF INFORMATION BY THIRD-PARTY SITES AND SPONSORS

The Site contains links to other sites whose information practices may be different than ours. Visitors should consult the other sites' privacy notices as TEE has no control over information that is submitted to, or collected by, these third parties.

13 CHANGES TO THIS PRIVACY NOTICE

  • We may make changes to this Privacy Notice from time to time. For more information click here.

    To ensure that you are always aware of how we use your personal information we will update this Privacy Notice from time to time to reflect any changes to our use of your personal information. We may also make changes as required to comply with changes in applicable law or regulatory requirements. We will notify you by e-mail of any significant changes. However, we encourage you to review this Privacy Notice periodically to be informed of how we use your personal information.

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